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People at our workplace sometimes prefer to be called their middle name. However, to find them in the company email directory, a person has to know their legal first name. What is the best way to indicate both names when writing a story about such a person?

  • What do you mean by "story"? – Azor Ahai Jul 25 '18 at 16:41
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A common convention for indicating a call-name is to put it in quotation marks (or sometimes in parentheses) immediately after the legal given (first, in English-naming traditions) name. This works for nicknames and completely un-related call-names as well as middle names. For example:

I've long considered the possibilities of the Dwayne "The Rock" Johnson Cinematic Universe.
Matt Miller, "Dwayne 'The Rock' Johnson's Longtime Producer Confirms All His Movies Are Connected", Esquire, Jul 23, 2018)


Born in New York City on October 27, 1858, Theodore "Teddy" Roosevelt was governor of New York before becoming U.S. vice president. At age 42, Teddy Roosevelt became the youngest man to assume the U.S. presidency after President William McKinley was assassinated in 1901.
Biography.com

In the case of middle name-as-call name, it's common to put the middle name in quotes after both first and middle legal names:

William Bradley "Brad" Pitt (born December 18, 1963) is an American actor and film producer. He has received multiple awards and nominations including an Academy Award as producer under his own company Plan B Entertainment.
"Brad Pitt", Wikipedia


Emma Grace "Grace" Smith was born . . .
—representative obituary/genealogy entry (I don't want to link for privacy reasons, but any search for "grace grace smith" as a phrase (or "marie marie johnson" or other common middle and last names) along with the word obituary will turn up multiple examples)

This form (Firstname Middlename "Callname" Lastname) also shows up for nicknames sometimes, especially where the full name is probably completely unfamiliar:

Lawrence Peter "Yogi" Berra
Entry for State Historical Society of Missouri

On the other hand, the form Firstname "Callname" Middlename Lastname is sometimes used when the call name is a nickname that is clearly derived from the first name:

JAMES "JIMMY" EARL CARTER Jr. was born in a small farming town called Plains in Sumter County, Georgia, on October 1, 1924.
National Governors' Association website entry


COMPANION (AC) IN THE GENERAL DIVISION OF THE ORDER OF AUSTRALIA: Ms Catherine (Cate) Elise Blanchett For eminent service to the performing arts as an international stage and screen actor, through seminal contributions as director of artistic organisations, as a role model for women and young performers, and as a supporter of humanitarian and environmental causes.
"2017 Queen’s Birthday Honours Announced", Arts Review, June 12, 2017 (note that this organization prefers parentheses over quotation marks; this is a style choice)

Again, these examples can be found searching for likely examples, such as "katherine katie grace" or "margaret maggie jane", both of which will find numerous obituaries.

None of this is set in stone; whether you use single- or double-quotation marks or parentheses, and whether you put the call name between first and middle, between middle and last, or between first and last (omitting the middle) are all style choices. I would recommend repeating the middle name when it is the call name, though, for clarity's sake.

  • Yes, but I'm not so sure about that immediately after the legal name bit. That would give us Dwayne Johnson ("The Rock") - which I'm sure will have been used many times, but it would almost always involve paired brackets or hyphens and quote marks. Even so, the most common method is as per your (and my) example, with the sobriquet embedded within the "legal" name. Your second example is also significant though - if there are more than two "real" names, and the nickname specifically derives from one of them, we'd usually put it after that "source" element. – FumbleFingers Jul 25 '18 at 16:29
  • @FumbleFingers I meant after the legal "given" (first, personal, "Christian") name--I will clarify. – 1006a Jul 25 '18 at 16:35
  • It would be great if you could come up with an example like the Brad Pitt one where the "true" name has 3 elements, but the "sobriquet" derives from the first rather than the second. I just can't think of one myself, but I'm pretty sure my above principle would usually apply, giving us Name1 (nickname derived from Name1] Name2 Name3. – FumbleFingers Jul 25 '18 at 16:41
  • @FumbleFingers I found a few examples; I don't think it's universal, but it's certainly logical. Looking up the famous Star Trek captain I found examples of James "Jim" Tiberius Kirk but also James Tiberius "Jim" Kirk and James "Jim" Kirk and James T. "Jim" Kirk and James "Jim" T. Kirk plus most of those with parentheses instead of quotations (or, of course, single quotations rather than double). – 1006a Jul 25 '18 at 17:25
  • It's weird. As soon as I saw your James Tiberius Jim Kirk example (est. 554 hits in Google Books) I thought it sounded more natural than James Jim Tiberius Kirk (89 hits). I doubt very much my intuitive reaction was based on actual familiarity, so my "rationale" above was just me wittering on. But I / we must be making our choices according to some principle(s), or I wouldn't be able to guess the "usual" sequence so consistently. – FumbleFingers Jul 26 '18 at 12:16
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John Henry Smith aka Henry.

also known as is the simplest way to avoid wordiness.

aka=also known as

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    Even less "wordy" (if we accept that scare quotes are less "erudite" than an acronym such as aka), you'll often see references to John "Henry" Smith - which in no way implies that Henry is his given "middle name", since the same format is regularly used in contexts such as Dwayne "The Rock" Johnson. – FumbleFingers Jul 23 '18 at 17:08
  • aka is commonly used by people. It is neither right or wrong. Her name is Mary Lou Smith aka Lou Smith. The other person who answered used your example and didn't even say AKA. What a world, we live in. – Lambie Jul 25 '18 at 16:08

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