0

What do you call the person that is responsible for conducting a meeting, i.e. inviting participants, preparing the agenda and (mostly) also moderating the meeting, as well as define and document the intended result of a meeting?

I've heard the word "meeting owner" before. Would that be the correct term, or are there others, maybe depending on context or culture?

6
  • 5
    Traditionally it was "chairman" (though the "secretary" usually prepares the agenda and minutes.) Nowadays gender-neutrality seems to dictate either "chairperson", or simply "chair". Though I believe many female "chairs" are perfectly happy to be called "Madam Chairman" in the time-honoured way. That's the position as I see it in Britain.
    – WS2
    Commented Mar 16, 2018 at 8:10
  • 1
    I'm sorry to say you don’t, even if you’d researched that. Lumping planning, inviting and reporting together would prolly require a “facilitator” rather than a "chairman" who would normally simply run the meetings itself. Commented Mar 29, 2018 at 23:54
  • 2
    What makes you think the same person is responsible for "conducting a meeting, i.e. inviting participants, preparing the agenda and (mostly) also moderating the meeting, as well as define and document the intended result of a meeting"?
    – Stuart F
    Commented Mar 10, 2023 at 14:58
  • 1
    @RobbieGoodwin — Young man, "facilitators" weren't even invented when chairmen still ruled the forrest. Somehow they managed to run meetings.
    – David
    Commented Mar 10, 2023 at 16:10
  • @WS2, would you be inclined to post your comment as an answer (possibly qualified in a way suggested by Stuart F's comment)?
    – jsw29
    Commented Mar 11, 2023 at 16:47

5 Answers 5

-1

I think it is termed as "person In charge" or you can also term it as "chairperson" or use what you have heard of "meeting owner".

Hope this helps you.

1

The traditional term that is the closest to what the OP seems to have in mind was, as WS2 already pointed in a comment, chairman, which was treated as gender-neutral (so that addressing somebody as Madam Chairman was not perceived as incongruous). Over the last fifty years or so, the arguments that such compounds containing -man cannot be genuinely gender-neutral have resulted in chairman being replaced with chairperson or just chair, and these are now the most frequently used terms for somebody who runs, or chairs, a meeting of a deliberative body, i.e. who opens it, ensures that it proceeds according to the announced agenda and the applicable rules, that those who are entitled to speak at it are able to do so in an orderly way, that the votes are taken at the appropriate times, and so forth. The chairperson may also do some of the work that needs to be done in preparation for the meeting, but that may also be the responsibility of somebody else in the organisation (i.e. it is not a part of the definition of the chairperson). The preparation of the minutes of a meeting is also usually the responsibility of somebody else (who may be called the secretary of the organisation).

In some organisations, it may be customary to refer to and address a person who chairs its meetings according to the person’s role in the organisation (rather than the specific role in the meetings): for example, if the person chairing a meeting is the president of the organisation, the person may be addressed in the course of the meeting as the president, rather than the chairperson.

The other terms offered on this page have similar, but somewhat different meanings.

Somebody may be invited to make a presentation to a deliberative body to help it reach a decision on a particular matter; that person may be called a presenter, but that is a role distinct from that of a chairperson. A presenter does not have the power to run the meeting as a whole (unless the presentation is the entirety of the meeting and the audience is not a deliberative body at all, but that does not seem to be the scenario that the OP has in mind).

Moderator and facilitator are relatively new terms that are sometimes used in the contexts in which chairman or chairperson would have been used in the past, but they are better suited to the debates and negotiations that are not meant to lead to an authoritative decision. The motivation for introducing these terms is that they imply a less hierarchical structure than chairperson: this makes them appropriate for some kinds of meetings, but inappropriate for those in which a formal binding vote needs to be taken, and somebody needs to have the power to ensure that it is taken in accordance with the applicable rules.

The term meeting owner, mentioned by the OP, is not normally used in ordinary communication. I suspect that the OP has heard it in the context of some software for scheduling meetings in which the user so designated has greater privileges (including e.g. the ability to invite the participants and set the agenda) than the ordinary participants. Whatever usefulness the term may have as an explicitly defined technical term in that limited context, it would be odd to use the it outside that context (and potentially insulting to the members of the deliberative body in question, who are unlikely to think of the chairperson as owning the meeting).

0

Sorry my ancient Comment was based on the misunderstanding that the Question was about formal meetings, as for instance Annual General, Board or Shareholders' Meetings.

Now that I realise it seems to be about far-from-formal, ad-hoc meetings for purposes such as project progress reports, the very idea there might be any formal or standard term for the person responsible for your meetings flies out of the window.

That being the case, you ask a relevant colleague - more experienced or simply more senior - about house policy.

If there is no house policy, you devise your own, with the authority if not the detailed collaboration of the head of your team or department.

With or without research lumping planning, inviting, running and reporting together would prolly require a 'facilitator' rather than the 'chair(man/woman)' who would normally simply run the meeting; not the pre- or post-meeting admin.

Please all - particularly David - note that 'facilitator' is no prescription of mine; merely an obvious candidate for those who insist that preparation, conduction and follow-up might be down to the same person which I stress again, they usually won't.

-1

Presenter is what I have always heard. Presenter of the meeting.

1
  • Related would be organizer
    – jmoreno
    Commented Mar 21, 2023 at 23:54
-2

Maybe Moderator of the meeting.

Moderator, noun

one who presides over an assembly, meeting, or discussion: such as
a : the chairman of a discussion group
b : the nonpartisan presiding officer of a town meeting

1
  • 4
    Your answer could be improved with additional supporting information. Please edit to add further details, such as citations or documentation, so that others can confirm that your answer is correct. You can find more information on how to write good answers in the help center.
    – Community Bot
    Commented Mar 10, 2023 at 10:43

Not the answer you're looking for? Browse other questions tagged or ask your own question.