Using "would" seems mandatory, but I think this is a small thing compared to the confusion in the rest of the sentence.
The long "Regarding" clause immediately confused me, then a parenthetical location, as if it's an afterthought, then the CEO and Burke in disturbingly close proximity (good thing you mentioned they were different people), with Sinclair's role as an intermediary left enigmatic.
Was the agreement presented to the CEO? What does present mean here? Just give it to him as a kind of gift? If it's a slide presentation, what is being presented? A written document? I gather it was a proposal, not an accomplished fact, since you said it wasn't accepted.
How do systems apply on all sides of the fields? Were there areas where the listed systems would only apply on some sides of the fields?
Context would surely help, but it's the sort of hasty writing that leaves everyone who wasn't there wondering what it was all about. Here is a totally hypothetical stab at reorganizing:
Safety measures in the draft contract for 2005 were discussed at the meeting. Sinclair was scheduled to present Burke's tentative agreement to the CEO. The agreement specified that the systems listed in the contract would apply to the perimeters of every field.
Just a guess, but I think it puts the information in a clearer order, though I'm sure I got the fields part wrong. Hope this is useful