For questions relating to emails

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63
votes
14answers
19k views

“Email” or “e-mail”?

Which way of writing the word: "Email" or "e-mail" is correct? Both variants seem to be in wide use. If both ones are okay, maybe there is a difference in contexts they have been used (one is more ...
57
votes
20answers
336k views

What are some expressions that can be used to end an email? [closed]

At the end of every email, we use ending expressions like Best regards, Kind regards, Yours sincerely, Yours faithfully, What other expressions can be added to this list? Which ones should ...
55
votes
1answer
192k views

What does a single letter “J” mean in emailing?

Today is Halloween. After a successful party, many conversations have been going on in my company's email box. The end of one email said "Till next time J". I had no idea what "J" meant in this ...
46
votes
5answers
4k views

Where did “cc” and “bcc” come from?

I've just realised that CC is "carbon-copy" and BCC is "blind-carbon-copy". Basically I'm wondering, where did these terms come from?
26
votes
9answers
198k views

How do you greet multiple recipients in an e-mail?

How do you greet multiple recipients in an e-mail? Assuming they're both male, I just use "Sirs", but it seems a bit informal.
26
votes
12answers
26k views

Are greetings and salutations redundant in an e-mail?

Do I really need to write my email this way? Hi John, [My Message here] Regards, Jane The email header already includes the to and from. The recipient should not be confused by who the ...
20
votes
4answers
42k views

What do Americans think of using 'cheers' to sign off an email?

I've suspected before that "Cheers" as an email sign-off is a bit of an English (or possibly Commonwealth) thing, but being English it's natural to me and I use it as the mood takes me to end an ...
18
votes
3answers
136k views

What is a good way to remind someone to reply to your email?

Sometimes some of the emails to people senior to you in the company are left unanswered. What are the ways to politely remind the person that he needs to reply to your email (which he might have ...
18
votes
2answers
17k views

Should you use a comma/period after “Thanks”/“Regards” in email signatures?

Normal practice is to end emails with a Thanks or Regards. My question is should there be a comma or a period or nothing after Thanks/Regards? Thanks, John Doe Or Thanks. John ...
15
votes
5answers
54k views

Regarding Re: ; what is the correct usage in an email subject line?

I want to know what is the recommended way to use Re: in the subject line of an email. I use Re: in the subject line as a shortform of 'in regards to'. Whenever I have used Re:, people have told me ...
14
votes
7answers
34k views

Is it appropriate to use the salutation “Dear All” in a work email?

I have observed that in my work place, whenever a mail is sent to more that one person( like an information, meeting request or a notice etc.), the mail starts with the salutation "Dear All". This, ...
14
votes
3answers
58k views

Is “I am writing to inform you” awkward or outdated?

I was writing an email, and I started off with I am writing to inform you of certain errors... However, is this use outdated or awkward in emails (assuming that I don't know the recipient)? What ...
12
votes
3answers
4k views

Is it appropriate to add a postscript to an email?

Wikipedia says: A postscript may be a sentence, a paragraph, or occasionally many paragraphs added to, often hastily and incidentally, after the signature of a letter or (sometimes) the main body ...
12
votes
2answers
146k views

Greetings in the beginning of an email

In my language, when I write an email to my professor, boss, etc, there is a greeting part in the first part of email right after "Dear prof. ..."(in my language of course), e.g. "How are you", "I ...
12
votes
2answers
4k views

When is it OK to use OK?

I often use "OK" in business and personal emails and phone conversations. But I often feel uncertain if it is appropriate to use it in every type of context. Please tell how universally I can use ...
10
votes
2answers
181k views

Formally introducing yourself in an email

I am composing an email to a work associate who I have never had any dealings with before. I'm struggling to think of a formal yet succinct way of introducing myself. In person, I would probably say: ...
9
votes
9answers
2k views

When is it acceptable to use Internet abbreviations such as “u” or “r”?

In my business communication over Internet text messengers, for example Google Talk or Skype, I see that many people often use shorten words like u instead of you, r instead of are and the like. How ...
9
votes
1answer
8k views

Politely asking “Why is this taking so long??”

I am trying to write a business email and, as English is not my first language, I'm having a bit of trouble coming up with a really polite way of saying the following: Hi, It's been a week since I ...
9
votes
1answer
86k views

How should “please find enclosed” be used?

In business writing and especially email, the phrase is often used as: Please find enclosed our price list. Please find attached the updated contract. Please find herewith my expense ...
9
votes
3answers
133k views

Is it acceptable to use “Much Appreciated” as the closing for a letter or email?

When I send an email requesting assistance from someone, I am tempted to close the email with the phrase “Much Appreciated”. Is it acceptable to use that phrase outside of a sentence?
8
votes
5answers
2k views

Does “see you this weekend” in email express “will write another email this weekend”?

Perhaps people will think that I'll physically visit them?
8
votes
4answers
15k views

Appropriate to start business email or letter with just “Dear,”?

Is it appropriate to start a business letter or email with just "Dear,"? I specifically refer to the case where there is no noun following "Dear,", so no "Dear All,", or "Dear Mr.,", or "Dear ...
8
votes
5answers
99k views

Is “Many thanks” a proper usage?

I saw emails from English people with Many Thanks as a signing off phrase. Is that proper usage? Or is it a phrase created by continental English speakers due to the influence of their native ...
8
votes
9answers
33k views

When ending an email, should I use “Yours faithfully” or “Best regards”?

I've been taught to end business letters with "Yours faithfully" but I can see from my daily correspondence that "Best regards" is more commonly used but seems more informal. What term should be used ...
7
votes
1answer
59k views

How to wish someone “Happy New Year” in a professional, formal and friendly way

English is my second language. I still struggle with it especially when I have to write a formal email. I need to send an email to several of my business associates in reply to theirs. It contains ...
7
votes
5answers
47k views

Usage of 'Dear All'

Is it correct to use "Dear All" at the beginning of the e-mail, when you are writing to more than one person? It seems so informal to me. Is there any better way?
6
votes
5answers
441 views

Explanation for “emails”?

This is a thinly veiled rant, I realize, but if anybody can rationalize "emails" for me in such a way that I can stop grabbing people who say it, and asking them if they've ever gone to their mailsbox ...
6
votes
2answers
625 views

Use “whom” in emails?

Assume for a moment that an author does know how to use whom correctly. In an email (specifically), does using whom correctly make the author sound stuffy and formal, or would you say that in email, ...
5
votes
5answers
21k views

Is the phrase “please kindly” redundant?

The colleagues in my office often send email starting with "Please kindly". Are the two phrases a bit redundant?
5
votes
1answer
8k views

“Our end” vs. “our side”

Which is correct when writing emails? Everything is fine at our/your end. Everything is fine at our/your side.
5
votes
2answers
9k views

What is the correct greeting to use in a formal email addressed to a department/team/company?

If the email were to be addressed to a specific person, you could write "Dear [Name]". But is it appropriate to write "Dear [Team / Department / Company]"? For example, "Dear Service Desk," and ...
5
votes
4answers
22k views

Meaning of “catch you on the flip side”

I received an email from a coworker, and we're not that friendly. Actually, we're not friends at all, just two good colleagues. In his email, he wrote as his last sentence Catch you on the flip ...
5
votes
4answers
27k views

Is it correct to use this expression in an email: “Attached you may find …”?

Is it grammatical to use the expression "Attached you may find ..." in an email? For example: Dear Sir or Madam, Attached you may find the documents you requested. ... If this is ...
4
votes
2answers
895 views

Is there a Latin, or English, phrase or acronym for “in summary”?

Is there something similar to TLDR that can be used in professional emails and messages?
4
votes
4answers
333 views

What's a nice way to phrase this?

I want to get across the idea that I can't work with this person because I don't agree with the amount of pay he has written in the contract (or just contract terms in general). I just think writing ...
4
votes
2answers
102k views

“Regards” vs. “Best regards” vs. “With regards” [closed]

Which of the three phrases in the concluding phrase is most appropriate when sending a work-related email? Could the three be ranked in terms of their overall level of formality?
3
votes
2answers
3k views

If you send an email that you already sent, can you say you “resent” it? Same as “resenting” someone?

I resent my email. I resent my mother. I resent my email to my mother. Odd, isn't it?
3
votes
6answers
2k views

Email Capitalization: “Hi Michael, please bring…” or “Hi Michael, Please bring…”

In an email, if I don't put a new line after the heading, how am I supposed to capitalize the next word? With a new line, it's straightforward: Hi Michael, Please bring the books. But ...
3
votes
2answers
1k views

How to politely request to be called by first name instead of Mr. Surname?

Let's say that somebody from a partner firm with whom I've never spoken before starts an email to me with "Dear Mr. Rossi,". When a reply to her, I think I will then have to start with "Dear Ms. ...
3
votes
3answers
181 views

Is it wrong to use “All” when there are only two?

If there are two of something, can you say "all of" instead of "both of"? For example, if an email is addressed to two people, and you start off with: All, This is to inform you, etc., etc. ...
3
votes
2answers
2k views

Should contractions be avoided in formal emails?

In a formal email of the kind where you begin with "Dear Mr. Surname" and finish with "Best regards", for example, should we use the following contractions? Or are the non contracted forms more ...
3
votes
1answer
9k views

Copying someone in email

I have often seen people writing a line like this in emails: I have copied xyz on this email. This reads funny to me. I always thought it should be "I have copied this email to xyz". That makes ...
3
votes
3answers
4k views

How to reply to a status update for a job application?

I received an email today telling me that I will be notified about next steps for my job application by mid next week. I want to be polite and respond something brief, but since I'm not a native ...
3
votes
3answers
14k views

Do I capitalize “sincerely” in a correspondence signature?

I've been unable to find a consensus on whether or not one should capitalize the salutation before your signature in correspondence, email or otherwise. For example: Sincerely, XedMada
3
votes
1answer
279 views

When do nouns convert between mass and count?

I confess to having the pedantic hangup of refusing to use email as a count noun, but it's a lost cause. Over the past week I've been working on a modeling and simulation proposal, and I've noticed ...
2
votes
5answers
853 views

Is it okay to write an if statement just by itself in an email?

Could we write an if statement just by itself in an email? For example: I didn't receive the contract. *So if you could ask her to send me a copy,it would be great.
2
votes
4answers
26k views

How to ask in a polite way

I am an international student in the U.S.A. I am writing an email and I am stuck on one sentence. I would like to say: "Do you know when I can get the flyers?" I would like to make the sentence more ...
2
votes
3answers
27k views

Is it appropriate to use 'eagerly' while ending a formal e-mail

Nowadays, I always use the below phrase when I am ending a formal e-mail; I eagerly await for your response. Regards, I've seen this phrase somewhere, kind-of a formal e-mail and I am using ...
2
votes
2answers
1k views

How can I give a project quote politely?

Someone sent me an email, asking for a quote for the project. How can I reply to him in a more polite way? I can quote you $100 for this project. I charge you $100 for this project. I ...
2
votes
1answer
716 views

“However” vs. “but” — which is more formal?

I realize there are questions on the correct usage of "but" and "however". In this case, I am concerned with correctness in a formal context. I have heard it said that however should be used in ...