For questions relating to emails

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66
votes
20answers
455k views

Which expressions can be used to close an email? [closed]

At the end of written communication like emails and letters, it is customary to use a closing valediction or "complementary close". Which formal and informal expressions can be used to end emails?
4
votes
3answers
3k views

Should contractions be avoided in formal emails?

In a formal email of the kind where you begin with "Dear Mr. Surname" and finish with "Best regards", for example, should we use the following contractions? Or are the non contracted forms more ...
40
votes
12answers
317k views

How do you greet multiple recipients in an e-mail?

How do you greet multiple recipients in an e-mail? Assuming they're both male, I just use "Sirs", but it seems a bit informal.
19
votes
7answers
69k views

Is it appropriate to use the salutation “Dear All” in a work email?

I have observed that in my work place, whenever a mail is sent to more that one person( like an information, meeting request or a notice etc.), the mail starts with the salutation "Dear All". This, ...
22
votes
2answers
29k views

Should you use a comma/period after “Thanks”/“Regards” in email signatures?

Normal practice is to end emails with a Thanks or Regards. My question is should there be a comma or a period or nothing after Thanks/Regards? Thanks, John Doe Or Thanks. John ...
74
votes
14answers
33k views

“Email” or “e-mail”?

Which way of writing the word: "Email" or "e-mail" is correct? Both variants seem to be in wide use. If both ones are okay, maybe there is a difference in contexts they have been used (one is more ...
3
votes
2answers
2k views

Hello [Comma?] John,

I have a follow up question to this question: Should you use a comma/period after "Thanks"/"Regards" in email signatures? My question is: when should you add a comma when starting ...
2
votes
5answers
37k views

Official e-mail

How should I begin an official e-mail if I don't know who I am writing to? I mean, normally I would write "Dear x", but when I have to send an e-mail to an institution, what should I write?
83
votes
1answer
286k views

What does a single letter “J” mean in emailing?

Today is Halloween. After a successful party, many conversations have been going on in my company's email box. The end of one email said "Till next time J". I had no idea what "J" meant in this ...
7
votes
5answers
605 views

Explanation for “emails”?

This is a thinly veiled rant, I realize, but if anybody can rationalize "emails" for me in such a way that I can stop grabbing people who say it, and asking them if they've ever gone to their mailsbox ...
9
votes
1answer
120k views

How should “please find enclosed” be used?

In business writing and especially email, the phrase is often used as: Please find enclosed our price list. Please find attached the updated contract. Please find herewith my expense ...
7
votes
5answers
64k views

Usage of 'Dear All' [duplicate]

Is it correct to use "Dear All" at the beginning of the e-mail, when you are writing to more than one person? It seems so informal to me. Is there any better way?
25
votes
4answers
73k views

What do Americans think of using 'cheers' to sign off an email?

I've suspected before that "Cheers" as an email sign-off is a bit of an English (or possibly Commonwealth) thing, but being English it's natural to me and I use it as the mood takes me to end an ...
30
votes
12answers
32k views

Are greetings and salutations redundant in an e-mail?

Do I really need to write my email this way? Hi John, [My Message here] Regards, Jane The email header already includes the to and from. The recipient should not be confused by who the ...
14
votes
2answers
263k views

Greetings in the beginning of an email

In my language, when I write an email to my professor, boss, etc, there is a greeting part in the first part of email right after "Dear prof. ..."(in my language of course), e.g. "How are you", "I ...
17
votes
5answers
95k views

Regarding Re: ; what is the correct usage in an email subject line?

I want to know what is the recommended way to use Re: in the subject line of an email. I use Re: in the subject line as a shortform of 'in regards to'. Whenever I have used Re:, people have told me ...
9
votes
9answers
3k views

When is it acceptable to use Internet abbreviations such as “u” or “r”?

In my business communication over Internet text messengers, for example Google Talk or Skype, I see that many people often use shorten words like u instead of you, r instead of are and the like. How ...
5
votes
2answers
16k views

What is the correct greeting to use in a formal email addressed to a department/team/company?

If the email were to be addressed to a specific person, you could write "Dear [Name]". But is it appropriate to write "Dear [Team / Department / Company]"? For example, "Dear Service Desk," and ...
12
votes
2answers
5k views

When is it OK to use OK?

I often use "OK" in business and personal emails and phone conversations. But I often feel uncertain if it is appropriate to use it in every type of context. Please tell how universally I can use ...
3
votes
3answers
4k views

Dear Dr. vs Hi vs none in E-mail communication [closed]

I am in contact with the my doctor by email. We exchange about 3 messages per week, today we exchanged 2 messages. Now I have a situation where I think it is a bit silly to write each time Dear Dr. ...
0
votes
1answer
6k views

Should a note be addressed with “Hi all” or “Hi All”?

It is common to begin an email with the greeting "hi all" when the note is addressed to multiple recipients. What, however, is the correct capitalization of "all" in this context? Does it become a ...
49
votes
5answers
6k views

Where did “cc” and “bcc” come from?

I've just realised that CC is "carbon-copy" and BCC is "blind-carbon-copy". Basically I'm wondering, where did these terms come from?
11
votes
2answers
222k views

Formally introducing yourself in an email

I am composing an email to a work associate who I have never had any dealings with before. I'm struggling to think of a formal yet succinct way of introducing myself. In person, I would probably say: ...
6
votes
5answers
34k views

Is the phrase “please kindly” redundant?

The colleagues in my office often send email starting with "Please kindly". Are the two phrases a bit redundant?
5
votes
1answer
14k views

“Our end” vs. “our side”

Which is correct when writing emails? Everything is fine at our/your end. Everything is fine at our/your side.
12
votes
3answers
10k views

Is it appropriate to add a postscript to an email?

Wikipedia says: A postscript may be a sentence, a paragraph, or occasionally many paragraphs added to, often hastily and incidentally, after the signature of a letter or (sometimes) the main body ...
9
votes
1answer
11k views

Politely asking “Why is this taking so long??”

I am trying to write a business email and, as English is not my first language, I'm having a bit of trouble coming up with a really polite way of saying the following: Hi, It's been a week since I ...
5
votes
4answers
49k views

Is it correct to use this expression in an email: “Attached you may find …”?

Is it grammatical to use the expression "Attached you may find ..." in an email? For example: Dear Sir or Madam, Attached you may find the documents you requested. ... If this is ...
4
votes
2answers
150k views

“Regards” vs. “Best regards” vs. “With regards” [closed]

Which of the three phrases in the concluding phrase is most appropriate when sending a work-related email? Could the three be ranked in terms of their overall level of formality?
2
votes
2answers
1k views

Is it appropriate to use “You're welcome,” followed by my name in closing an email?

I replied to an email which mentioned at the end: Thank you, Signature with: You're welcome, Signature Is such a reply correct/appropriate/common?
11
votes
5answers
182k views

Is “Many thanks” a proper usage?

I saw emails from English people with Many Thanks as a signing off phrase. Is that proper usage? Or is it a phrase created by continental English speakers due to the influence of their native ...
8
votes
5answers
27k views

Appropriate to start business email or letter with just “Dear,”?

Is it appropriate to start a business letter or email with just "Dear,"? I specifically refer to the case where there is no noun following "Dear,", so no "Dear All,", or "Dear Mr.,", or "Dear ...
8
votes
5answers
3k views

Does “see you this weekend” in email express “will write another email this weekend”?

Perhaps people will think that I'll physically visit them?
3
votes
3answers
209 views

Is it wrong to use “All” when there are only two?

If there are two of something, can you say "all of" instead of "both of"? For example, if an email is addressed to two people, and you start off with: All, This is to inform you, etc., etc. ...
2
votes
3answers
2k views

When did the valediction 'best regards' come into use?

Best regards seems to be quite a popular valediction used in business emails, along with variants kind regards, or just regards. The spoken expression "give him my regards" would appear to be a ...
1
vote
1answer
388 views

Which valediction should I use with my boss?

I work as a freelancer for a company and I do most of my communication via e-mails. My boss usually ends his mails with "cheers" whereas I always use "regards". Are there any alternatives to ...
0
votes
1answer
4k views

First name or last name with “Sir”

If my teacher's first name is Robert and his last name is Dowry, and I have to send him an email, then which of the following will be correct? Dear Sir Dowry, Dear Sir Robert, Dear Sir ...
0
votes
1answer
6k views

What does the single letter 'P' in email mean? [closed]

I notice that many of my emails have this single letter 'P' beside a sentence and that sentence is usually about protecting nature. Example: P Print Only When Necessary What does the P mean? Is it ...
-1
votes
1answer
1k views

What complimentary close to use in continuous formal email?

I am a student in contact with a business owner, and I am having a hard time deciding on a complimentary close. Should I use it for every email I send him? I don't want to make it redundant since it ...
-2
votes
3answers
2k views

Which is the most formal way to address a man, “Dear Sir” or “Dear Michael”?

I'd like to know which form is more formal and respectful. Can I mention the person's first name instead of writing "Sir" e.g., Dear Michael, or do I only write Dear Sir? I am writing a formal ...