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Recently I got an offer letter from one of the top companies. However, because of some unexpected situations I want to reject the offer. In the mail I've explained all the reasons, but I am finding it difficult to find a sentence for the end of the mail. Should I say "I apologize for the inconvenience" or "Sorry to inform you that I am rejecting the offer"

Would usage of 'reject' be rude? Could someone suggest an exact sentence or a set of sentences? Thank you.

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closed as off topic by Mitch, simchona, Barrie England, Monica Cellio, Daniel Nov 28 '11 at 0:58

Questions on English Language & Usage Stack Exchange are expected to relate to English language and usage within the scope defined by the community. Consider editing the question or leaving comments for improvement if you believe the question can be reworded to fit within the scope. Read more about reopening questions here.If this question can be reworded to fit the rules in the help center, please edit the question.

Asking for suggestions of this type is not a good fit for this site. You should ask at an etiqutte site. – Mitch Nov 27 '11 at 18:37
This might be a better for for this Area51 proposal, once it gets going. – yoozer8 Nov 27 '11 at 19:01
My advice is to make clear in the first line that you reject the offer. Don't wait until after the explanations to do that! – GEdgar Nov 27 '11 at 20:01
You should pick up the phone and tell them yourself. – speedplane Nov 27 '11 at 23:01
up vote 4 down vote accepted

You can write for example

I apologize for being unable to accept this offer due to these unforeseen circumstances.

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Thanks a lot Jasper Loy :) – Manu Nov 27 '11 at 18:46

After explaining why I don't want to take up the offer, I'd close my letter by saying...

Thanking you for your understanding in this matter.

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