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Recently I got an offer letter from one of the top companies. However, because of some unexpected situations I want to reject the offer. In the mail I've explained all the reasons, but I am finding it difficult to find a sentence for the end of the mail. Should I say "I apologize for the inconvenience" or "Sorry to inform you that I am rejecting the offer"

Would usage of 'reject' be rude? Could someone suggest an exact sentence or a set of sentences? Thank you.

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closed as off topic by Mitch, simchona, Barrie England, Monica Cellio, Daniel Nov 28 '11 at 0:58

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2  
Asking for suggestions of this type is not a good fit for this site. You should ask at an etiqutte site. –  Mitch Nov 27 '11 at 18:37
    
This might be a better for for this Area51 proposal, once it gets going. –  Jim Nov 27 '11 at 19:01
    
My advice is to make clear in the first line that you reject the offer. Don't wait until after the explanations to do that! –  GEdgar Nov 27 '11 at 20:01
    
You should pick up the phone and tell them yourself. –  speedplane Nov 27 '11 at 23:01

2 Answers 2

up vote 4 down vote accepted

You can write for example

I apologize for being unable to accept this offer due to these unforeseen circumstances.

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Thanks a lot Jasper Loy :) –  Manu Nov 27 '11 at 18:46

After explaining why I don't want to take up the offer, I'd close my letter by saying...

Thanking you for your understanding in this matter.

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