I am writing a letter to express my acceptance of a request from my employer. Their request is for me to stay longer in the company because the supposed effectivity of my resignation is 30 days from the filing date. In exchange of accepting the request, I don't have to pay the cash bond they imposed because of me not finishing the contract. What do you call this type of letter? And what are the usual content of the body of the letter?
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As I understand it you're basically looking for a letter that outlines that you've both agreed to a modified contract, and at least in the legal arena those terms are what seem to be most common.
In this case, where you are receiving a benefit from your acceptance of a change in terms, you should mention both the change and the benefit. Something like "Your letter says that I will remain until xxx and that you will not require payment of the cash bond. I agree to this" though you should where possible repeat the important words of their letter.
I am not confident that there is a specific term for this type of letter. It may be better to look for an adjective that fits the scenario. The relevant words for the situation appear to be:
And so on. Not all of these terms apply to your letter — as opposed to your employer's letters — but I would describe the scenario as:
I am not entirely positive this helps but I don't really understand why you need to call the letter anything. This seems heavily legal in nature and if you need a legal term, we cannot help you because we do not want to be liable for handing out bad or incorrect legal advice.
If you just need to talk about the letter you have to write, I would call it an "acceptance letter" or a "written agreement". Another alternative would be "written confirmation".
One thing to note is that "letter" could be part of the problem here. Typically, the desire for writing these sorts of letters is to provide a paper trail in case something goes wrong in the future. These paper trails don't really care if it is a letter; they just need some form of written consent. This is also referred to as "in writing": "I need that in writing" or "Please offer us an agreement in writing."
If none of this helps, I suggest finding someone else who has worked for the same company and ended up in the same scenario to find out what they called the letter. Chances are high that other people have encountered this before. And you could always ask your company's legal department. Terms are terms and are not likely to change from place to place.
The term you are looking for is:
Also, here are some tips on writing such a letter:
these tips are not mine, they are taken from a letter-writing site